Know what is happening on your estate.
The Estavo Trustee Portal gives trustees direct access to estate finances, gate activity, contractor quotes, documents, and important decisions without waiting for a monthly report.
trustee.estavo.co.za
The information your board needs
Direct oversight without administrative delays.
Live arrears
See outstanding levies by unit without waiting for someone to prepare a report.
Contractor quotes
Review quotes and supporting documents, then record your approval or rejection directly in the portal.
A clear record
Important actions are recorded with a permanent history, so there is a clear record of what happened and when.
What trustees can see
Estate activity
Gate overrides, approvals, financial changes, notices, and other important actions are recorded as they happen.
Levies and finances
See collection figures, unit arrears, and contractor spending without waiting for a managing agent to prepare a monthly pack.
Contractor quotes
Review quotes and supporting documents, then record whether the expenditure is approved or rejected.
Estate documents
Keep AGM minutes, conduct rules, insurance policies, compliance certificates, and other important documents together.
Estate records
View the information trustees need for oversight, including ownership, tenancy, and vehicle records.
Board communications
Send formal trustee resolutions and estate announcements, with confirmation of delivery.
Ask Kai
Ask questions about the estate's records in plain English.
For example:
"How much have we paid this contractor this year?"
"Who changed the maintenance budget in July?"
Kai finds the relevant information directly from verified records.
Your own trustee access
Trustees have their own accounts and can view estate activity without having to ask the manager for a report first.
- Independent access to estate records
- Notifications when a quote needs attention
- Access to financial and management information
- Resident information handled in line with POPIA requirements
Questions trustees ask
Can someone change a record after it has been added?
Important estate activity is kept in a permanent record. Entries cannot simply be edited or deleted afterwards.
Can I review a contractor quote from home?
Yes. You can review the documents and record your approval or rejection directly from the portal.
How is resident information protected?
Each estate's information is kept separate. Access to resident information is restricted to authorised users and retention rules are applied to stored data.
Can trustees see levy collections as they happen?
Yes. The portal provides current collection figures and unit-by-unit arrears.
Give your board direct access to the information it needs.
Book a call. We'll look at your estate, show you the Trustee Portal, and give you a quote.