Everything your estate needs to run, in one place.
Estavo brings gate access, residents, levies, maintenance, security, and estate records together in one platform. It works with the gates and booms you already have.
We'll look at how your estate currently operates and tell you honestly whether Estavo is a good fit.
Unified Operations
Connected gate hardware & estate records
Existing Booms & Gates
Works with hardware you already have
Independent Database Isolation
POPIA compliant & separate by design
Live Board & Manager Oversight
No waiting for monthly manual reports
One platform for the whole estate
Estavo gives each part of the estate the tools it needs, while keeping the information connected.
For Managers
Manage residents, gates, maintenance, contractors, levies, staff, security activity, and estate communication from one portal.
For Trustees
See what is happening across the estate, review finances and contractor quotes, follow important decisions, and access the estate's records without waiting for a monthly report.
For Residents
Open gates, create visitor passes, report problems, receive notices, book facilities, and manage everyday estate life from your phone.
For Security
Keep track of gate activity, visitor access, overrides, patrols, and incidents. Security staff can see the information they need while on duty.
Designed for how estates operate.
Specialized interfaces built for Managers, Trustees, Security Guards, and Residents.
Centralized estate operations in real-time.
Track daily visitor queues, contractor sign-ins, maintenance jobs, and levy status from one unified desktop portal.
What Estavo brings together
Authoritative operational tools for managing South African residential estates.
Gate Access
Connect existing gates and booms to Estavo. Managers can see gate activity and control access, while residents can open gates from their phone where enabled.
Visitor access can be issued before someone arrives using a time-limited code or QR pass.
Residents & Units
Keep homeowner, tenant, household, vehicle, and access information together instead of maintaining separate spreadsheets.
Visitor Management
Residents can create visitor passes for a single entry, a full day, or a date range.
Each pass can include a vehicle registration and can be revoked when plans change.
Visitors receive a six-digit code and QR code that can be shared through WhatsApp.
Maintenance
Residents can report a problem with a photo and send it directly to management.
Managers can assign the job to a contractor and follow it from the original report through to completion.
Levies & Arrears
Managers can see collection information, outstanding balances by unit, and contractor spending.
Trustees can access the same financial information for oversight without waiting for a manually prepared report.
Security & Incidents
Record gate overrides, incidents, patrol activity, and other security events.
Important actions remain part of the estate's activity record.
Staff & Rosters
Schedule security and maintenance shifts and link relevant incidents, gate actions, and patrol checkpoints to the staff member on duty.
Notices & Communication
Send estate-wide or unit-specific notices for maintenance, outages, security matters, AGM information, and other updates.
Residents can see official notices in the app rather than relying on busy group chats.
Contractor Quotes
Keep contractor quotes, supporting documents, and approval status together.
Estate Records
Keep important estate documents and records in one place, including AGM minutes, conduct rules, insurance documents, and compliance certificates.
Kai
Kai is Estavo's built-in assistant. Managers and trustees can ask questions about information in their estate's records instead of searching through different screens or spreadsheets.
Example questions:
"What maintenance jobs are still open?"
"How much have we paid this contractor?"
"Which units still have outstanding levies?"
Your estate shouldn't depend on five different systems.
A gate system handles access.
WhatsApp handles communication.
Excel handles residents and finances.
Email handles contractors.
Paper and spreadsheets handle everything else.
When information is spread across all of them, it becomes difficult to know what happened, who handled it, and where the latest information is.
Estavo puts the important information in one place.
Gate activity is difficult to trace later.
Gate activity is recorded with the person, time, and action.
Important notices get buried in WhatsApp conversations.
Official notices are sent through Estavo and delivery can be tracked.
Resident and levy information sits in spreadsheets.
Estate information is available in the manager and trustee portals.
Maintenance updates require calls and follow-ups.
Residents report issues and can follow their progress.
Contractor quotes are spread across email and folders.
Quotes and supporting documents stay with the estate record.
Security activity is recorded in different places.
Gate actions, incidents, and patrol activity can be reviewed from the estate record.
See Estavo from your role
See what is happening without waiting for a report.
Trustees get their own portal for estate oversight.
- View levy collections and arrears
- Review contractor quotes and supporting documents
- Record approval or rejection of expenditure
- Review gate and management activity
- Access important estate documents
- Send formal estate notices and resolutions
- Ask Kai questions about the estate's records
Getting started
A straightforward process to onboard your estate without disruption to daily access.
- 1STEP 01
We look at your estate
We discuss your units, gates, existing equipment, current processes, and the problems you want to solve.
- 2STEP 02
We work with what you already have
You don't need to replace your gates or booms. Estavo is designed to connect to existing access infrastructure.
- 3STEP 03
We set up your estate
Your estate's residents, units, vehicles, access information, and other required records are brought into the platform.
- 4STEP 04
We train the people using it
Managers and security staff are shown how the system works. Residents can set themselves up through the app.
- 5STEP 05
You go live
Your estate starts managing access, maintenance, communication, records, and daily operations through Estavo.
Your estate's data stays separate
Built with strict tenant isolation, audit trails, and POPIA compliance.
Each estate's data is kept separate at the database level.
One estate cannot access another estate's records.
Important actions are recorded so there is a clear history of what happened and when.
Resident information is handled in line with POPIA requirements.
Questions estates ask
Direct, clear answers to common questions about running your estate on Estavo.
No. Existing physical infrastructure stays. Estavo is connected to what is already installed, with additional equipment added where necessary.
Gate access can continue locally at the gate hardware. Access information can synchronise once connectivity is restored.
Yes. During onboarding, existing unit, resident, tenant, and vehicle information can be brought into Estavo.
No. Estavo handles estate operations and official communication, while familiar tools such as WhatsApp can still be used for sharing visitor passes.
Pricing depends on the size of the estate and its setup. Book a call and we'll look at your estate and give you a quote.
Ready to see Estavo on your estate?
Book a call. We'll look at your setup, show you the platform, and give you a quote.